With the ever-increasing multitude of documents and paperwork required to manage a school district, education administrators are looking for new and improved tools to help streamline the process. That’s why electronic document management for K-12 schools is becoming the norm in districts all over the world. But not only does document management reduce the time and hassle associated with enrollment and student records, it also providing key benefits that help boost outcomes in the classroom. Here are three key ways document management helps students:
Responsive Personalized Learning
When teachers, parents and students are able to see and respond to a student’s progress right away, everybody benefits. With paper documents, the process of managing things like report cards, progress reports and assessment records is slow and cumbersome. A document management solution like Content360° allows teachers and parents to monitor progress in real-time with paperless student records, which means they can step in and make adjustments to the learning process before small issues become bigger roadblocks to academic success.
Easing Compliance Issues
Paper documents are much more vulnerable to human error than digital files. And when enrollment or compliance records are misplaced, damaged, or lost, it causes headaches for staff and parents. And it can even have adverse effects on a student’s academic career. For instance, if a student has to wait to enter a certain academic program, or miss out on an off-campus trip because of a lost document or waiver, his or her education suffers as a result. A document management system eliminates these types of errors by providing a secure, accessible database for all student records and documents.
Easing the Workload for Teachers
Most K-12 teachers have to deal with multiple classes. And many have to teach a variety of different subjects. With so many students to keep track of, a lot of their time and attention goes into filing and record keeping. Document management provides an easy to use filing system that eliminates the clutter and allows teachers to locate student documents in seconds, rather than minutes. This enables teachers to cut down on the tedious paperwork, so they can focus on the more important work of teaching and engaging with their students.
Increased Parental Engagement
With document management for K-12 schools, parents can stay in the loop and up-to-date with what’s happening in the classroom. By allowing parents to access their student’s information digitally, a document management system helps to break down barriers between parents and educators. And there is nothing better for boosting student outcomes than parents who are plugged-in and engaged in the education process.
From saving your district money, to reducing mistakes and making your office more efficient, document management for K-12 schools benefits your district in a number of different ways. But it also makes life easier for parents and helps to clear big hurdles that often get in the way of a student’s progress. And any tool that reduces strain on parents, students and administrators is a valuable asset for your district.