SharePoint

Microsoft SharePoint 2007 offers a powerful solution to today's complex collaborative business environments. As an integrated suite of server capabilities, Microsoft SharePoint can help improve organizational effectiveness by providing comprehensive content management and enterprise search, accelerating shared business processes, and facilitating information- sharing across boundaries for better business insight.

Hyland Software compliments and extends Microsoft SharePoint with its powerful and proven OnBase Electronic Content Manage (ECM) system. The OnBase SharePoint Solution Suite enables organizations to include high volume scanning, extended content types such as COLD/ERM, targeted searching and codeless workflow functionality directly into their native SharePoint system. The result is cost-effective solution for even the most demanding of collaborative content management needs.

Web Parts

Microsoft SharePoint users can search, retrieve, view and interact with documents, business processes and collaboration spaces they need to perform their primary job responsibilities from within a SharePoint Web page using the OnBase Web Parts for Microsoft SharePoint module. This integration leverages the point-and-click configurable StatusView functionality of the OnBase Web Server which allows users to create personalized views of content and processes with Web portal components called "portlets".

A SharePoint Web Part that wraps these StatusView portlets allows them to be plugged into any SharePoint Web page. From standard document lists and Workflow queue views to interactive 3-D visual graphic summaries, users have the ability to view and access the content formats that best serve their needs.

OnBase Web Parts for Microsoft SharePoint utilizes standard authentication methods to allow for a single sign-on experience while maintaining required high levels of user security. This means that users are not prompted for their OnBase credentials each time a page is loaded; providing a seamless, hassle-free user experience.

Three Methods for Archiving

Ad Hoc Archiving

• User driven
• Defaults to use Doc Type and Keyword mappings
• "Interactive" allows user to change Doc Type and manually index

Scheduled archiving

• Automatic
• Doc Type and Keyword mappings
• Based on document's Created/Modified Date
  - Days / Months / Years elapsed
• Additional options include:
  - Remove from SharePoint
  - All Revisions
  - Rules

Event archiving

• Automatic
• Doc Type and Keyword mappings
• Based on "Check In" event
• Additional options include:
  - Remove from SharePoint
  - All Revisions
  - Rules

Integration for Microsoft Search

Allows users to search and retrieve OnBase content, along with other enterprise sites and repositories, when using Microsoft Office SharePoint Server Search and Microsoft Search Server 2008 products.

Using Microsoft SharePoint as a front-end, OnBase can participate in federated searching across multiple systems:

• Secondary repositories
• File Systems
• Web sites

OnBase content is made searchable two ways - workflow or achieve services. The searches are transparent to the user and the user is able to search by keywords, full text, or keywords and full text. Keyword searches can use mapped properties (SharePoint metadata to OnBase Keywords)

Harvest Technology Group Solution

We believe SharePoint offers tremendous opportunity and flexibility for organizations looking to venture into the ECM marketplace and are excited about the current and future changes that SharePoint is bringing to our industry. Harvest Technology Group has invested in the resources and the training to work with our clients in determining what works best for them and how SharePoint can be leveraged in their organizations as a standalone or hybrid ECM tool for their enterprise.

We invite you to learn more about how you can leverage SharePoint within your organization and how you can utilize the capture and content management tools offered by Harvest Technology Group to create an even more robust solution.