Technology Tools: Records Management

The Harvest Records Management Solution is designed to help managers and employees identify, classify, track, and manage all forms of information, from inception through the end of the content lifecycle. Whether the record is in the form of a physical document, an email with attachments or an electronic spreadsheet, this comprehensive solution manages all types of corporate records, regardless of the medium. This allows users to establish retention periods, organize and retain important documents and other assets for legally required amounts of time, thus providing quick access to them, on demand, throughout the entire organization.

Does Your Company Have or Need…

• Legislative compliance initiatives (including adherence to Sarbanes-Oxley mandates, FDA, HIPPA, DoD regulations, etc.)?
• Tax and financial records in a variety of physical and digital formats and locations?
• Strict legal, government or industry requirements for information retrieval and storage?
• Ill-defined business processes?
• The potential to be involved in a merger or acquisition?

Key Features

• Retention and classification controls for documents and emails
• Transfer and destruction management
• Space management controls
• Extensive searching, reporting and auditing capabilities
• Extensive systems security

Benefits

• One shared database model that acts as the repository for all enterprise content, documents, and compliance information
   
• Detailed audit and management reporting, including record requests, activity and complete systems history reports
   
• Provides for integration with leading optical and magnetic WORM storage technologies so that secure information remains protected and properly managed for as long as it is needed
   
• Ensures compliance with regulatory initiatives and legislative mandates that dictate the specific parameters corporations need to undertake when accessing, retrieving and storing information
   
• Improves overall business efficiencies by reducing the cost of records storage and management

Solution Components

• Records Management Software
• Business Process Analysis
• System Manuals
• Reference Guides
• User Training

Top