Records Management


Records Management helps users address evolving governance requirements and comply with regulatory, legal, and fiduciary mandates. Proactive adherence to information retention policies and procedures is a critical aspect of any compliance strategy. Content360°‘s records management helps organizations enforce centralized policies for document plans, retention schedules, legal preservation holds, and auditing.

Content360° lets users define the lifecycle of any document and initiate a workflow to alert users when that document reaches the end of its pre-set life so that it can be destroyed.

To aid with records management, Content360° and SharePoint utilize PDF Forms to reduce much of the labor, cost, and risk that often comes with processing records. PDF Forms let organizations easily automate processes and efficiently and accurately capture business-critical data directly into Content360°. PDF Forms can also drive business processes in a workflow to improve visibility of information, and shorten cycle times.

PDF Forms eliminate many non value-added tasks by providing customers and employees with Web-based or self-service forms that collect data electronically and automatically route the information through a workflow. This means requests can process faster and employees can be more efficient.

Content360° Records Management is designed to help users streamline processes and automate manual activities during the record lifecycle. Easily deployed records management capabilities with Content360° and MS SharePoint deliver a compelling return on investment and reduce the risks in managing electronic records.

Providing a consolidated view of documents, people, and processes make it possible to mitigate risk, discover problems, and create solutions to address a variety of content management needs. Managing paper-based content or even electronic content spread across multiple departments is inefficient, time consuming, and can lead to errors.

Benefits of Harvest Technology Group for Records Management

  • Save time and shorten process cycles by capturing data electronically and routing it automatically.
  • Improve accuracy with data validation at the point of entry.
  • Protect sensitive data from unauthorized access.
  • Reduce costs associated with the design, production and distribution of paper forms.
  • Eliminate the delay required to re-produce and distribute paper forms.
  • Automatically provide a record of access/modification history and current status.

“Applying technology and innovation to help others succeed is a core purpose of Harvest Technology Group. We believe information that should be made available, should be made available!”Bill Harrell, Chief Technology Officer, Harvest Technology Group

Case Study

Making The Most Of Information: Records Management

75% of IT Managers are frustrated by inefficiencies in their information management, according to the findings of a survey into managers’ experiences. Many are busy putting out fires instead of focusing on corporate objectives and this is dramatically impacting the bottom-line.

The survey of 100 IT managers working within companies of over 1,000 employees, found that information is growing at approximately 40% per year. 77% felt it would be useful if information management systems worked together more efficiently, requiring less human intervention to access, store, retrieve and process data, as well as correct problems before they escalate into corporate-wide challenges that eat into profits.

Of Special Note:

  • 68% believed too much time and money was spent on managing and searching for information
  • 59% said they worried information was not up-to-date or accurate
  • 57% were concerned about compliance
  • 59% said they needed a better information-systems integration strategy in order to meet corporate goals
  • 71.2% said they needed a better communications strategy to deliver accounts payable and receivable information to customers and partners
  • 67.3% said they were behind the curve with regard to industry regulation adherence
  • 52.5% said they would be restructuring their document management strategy within the next 24 months

John Riordan, president of Harvest Technology Group, commented: “These results show what we have suspected for a long time – that IT managers simply do not have the systems and resources they need to handle massive volumes of information. Even in the largest companies, IT managers are having to firefight, which in turn is taking their focus away from more important activities and leaving businesses open to unnecessary costs and problems with compliance.”

Riordan added that businesses have to “wake up” to the fact that the amount and complexity of information is only going to increase. “If organizations, no matter what their size, are going to do it properly, they need to take a more strategic look at how they best utilize the technical resources available,” Riordan asserted. “Rather than the ‘pick and mix’ approach to technology so far adopted by many businesses, which has led to the inflexible and unwieldy systems IT managers now have to content with, companies need to take an integrated, scalable approach to information management that allows different components to work together across the enterprise. It’s all about making the most out of your most valuable asset, information.”

Departments grateful for Harvest’s help:

  • Accounts Payable
  • Compliance
  • Accounts Receivable

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