Getting bills paid accurately and on time is a tedious, resource-draining, weekly process for Finance Department personnel. Human error is a risk, and delayed payments, oversights, and redundancy happen, creating even larger issues not just for the payee, but also for the payer. K-12 school districts today simply cannot afford time-consuming errors. The amount of paperwork generated by and kept on file for the Finance Department is astounding – it can consume huge amounts of desk space, cabinet space, and shelf space, and files are difficult to keep organized in a manner that is easily, but securely accessible. Documents kept on paper are at risk of theft, misplacement, and loss.
The Solution: Content360°
Gain complete control of your school district’s financial processes with our enterprise content management (ECM) solution, Content360°. Content360° and PowerSchool eFinancePLUS® or BusinessPLUS® enable finance process automation, allowing users to gain control of financial processes and free up company resources and budget for more important tasks. An integrated ECM finance solution can automate finance processes, eliminating delayed pay-outs, redundancy, oversights, and human error.
You’ll be able to reduce processing costs, improve productivity, and achieve better accuracy. Link related documents from any department to accounting software records in eFinancePLUS® or BusinessPLUS®, and instantly retrieve information from any location faster and more accurately than with paper-based accounting methods. Benefits to the finance process include:
Digital Finance Documents
All financial documents are grouped by transaction and stored securely for viewing by only authorized personnel. This allows a single view into a transaction and all related documents for quick processing.
Automated Accounts Payable
Content360° allows you to capture invoices as soon as they are received. Invoices in Content360° can then be routed electronically for approval before finally being keyed into PowerSchool for payment. This greatly speeds up the payment process and reduces the chance for lost or misplaced invoices.
Finance Record Retention
Finance records have retention time periods of at least 7 years. Records in Content360° are categorized by type, allowing the district to comply with state records management requirements.
Allow vendors and district employees to have secure and immediate access to the information they need via the web instead of having to contact the Finance Department when they have questions.
Budgeting and Reporting
When budget season arrives or it’s the end of a financial quarter, let Content360° help with the distribution of necessary information. Content360° can store reports and budgets online, allowing schools or remote district employees to access the information they need without having to print voluminous reports.